This Vacancy is located in the Fiscal Department of Eastern Louisiana Mental Hospital System in Jackson, LA (East Feliciana Parish). ELMHS is the largest 24-hour, multi-site, state psychiatric complex, comprised of residential, outpatient and inpatient services.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

50% Maintains financial records of patient monies as a separate custodial function not part of the budgeted appropriation

• Performs a multitude of accounting functions necessary for the custodial activity of receipts and disbursements of patient funds. Responsible for posting and journalizing ledgers and preparing financial account reports for the banking function of Patients Accounts
• Prepared detailed accounting by patient and in total for the monies maintained in the bank on behalf of the patient. Prepares the following financial reports and activities to journals and ledgers and develops and enforces policies to assist clinicians in the processing of patient activities:
  1. Cash Disbursements Journal
  2. Trial Balance
  3. Cash Receipts Journal
  4. Stale dated checks for the Louisiana Department of Treasury
  5. Unclaimed property for the Louisiana Department of Treasury
  6. Daily Transactions to Cash Disbursements Journal and to Cash Receipts Journal
  7. Payroll for patients
  8. Revenues for patients from mail and lockboxes (includes daily check of gate lockboxes on hospital grounds)
  9. Checks written on patient’s behalf (Payment of bills and for personal items)
  10. Interest payments to patient’s individual ledger
  11. Social Security and VA payments
• Provides financial reports to Social Security, Veterans Administration, families, and patients, Social Workers, banking institutions, auditors, attorneys and other appropriate persons, upon request. Assists family and all appropriate persons in closing accounts of deceased patients. Provides financial documentation to Clients Rights and Investigations upon request when issues arise or complaints are filed.
• Provides check writing function for patients of care and maintenance to hospital, for personal insurances, for utility and rent bills when requested, for routine bills (such as subscriptions and clothing orders), and for processing of eye and dental clinic payments
• Manages the Pastoral Care Fund for collections made during client services; for use in providing bibles and other supplies for the church
• Process Certificates of Deposits and pledge securities for the accounts maintained in Patient Accounts to ensure patient funds are protected under federal security laws.
• 20% Prepares documents for monthly reconciliations, which includes reconciling and preparing daily, weekly, and monthly statements and reports as follows:
  1. Bank statement verification
  2. Book balance verification
  3. Prorate of interest payments
  4. Individual patient ledger balances
  5. Monthly balance sheet of individual and total accounts
• Prepares year end reports for Fiscal Director and Accountant Manager for use in reporting balances in the annual report
• Prepares daily printout reports of cash receipts and cash disbursements to use in balancing daily deposits and check journals and for use in month end balancing of ledger and bank statements.
• Prepares journal report monthly to balance with daily reports and bank statements. Prepares patient data reports from PIP system for use in recording data in financial files.

20% prepares weekly canteen accounts. Prepares biweekly allocation of patient payrolls. Prepares weekly allocation of canteen revenues and expenses. Allocates money to canteen book balance for each patient to spend at the canteen

• Reconciles canteen book balance sheet to the patients account for payment on a daily basis. Provides canteen journal reconciliation for daily activities paid. Processes payment updates for patient spending on canteen list and audits receipts for charges made at canteen

5% performs other duties as assigned, attends meetings as assigned, and develops and enforces policies for patient accounts. Assists Fiscal Director and Hospital Administration as needed. Willing accepts a multitude of fiscal functions that are performed in accordance with State, Federal and Departmental Laws, policies, and procedures, and are reviewed based on work performance and results of state and federal internal and external audits and/or Departmental Audits

5% Participate in educational trainings and competency requirements as mandated for accreditation and licensure requirements. Perform all other duties assigned by supervisor, but not listed, for the smooth operation of the unit/building and/or the facility

Performs all other duties assigned by supervisor/designee to maintain continuity and quality, accreditation and licensure requirements. Perform all other duties assigned by supervisor, but not listed, for the smooth operation of the unit/building and/or the facility

Maintains current, valid, and unencumbered motor vehicle operator’s license.

Adheres to all rules, regulations, policies and procedures of LDH, OBH, Eastern Louisiana Mental Health System and Civil Services.

Salary is negotiable based on experience.

This position has a special entry rate of $18.90 an hour $1512.00 bi-weekly

This position will be filled as an Accountant Technician

*This posting may be used to fill vacancies in other divisions or units at Eastern Louisiana Mental Health System within 90 days of closing.

This position may be filled as either a Probational or Job Appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency wide permanent status employees); or by Detail to Special Duty. Current permanent status, classified employees may be required to accept a Probational appointed if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

It is recommended that you apply for all job titles that you are interested in.

Specific information about this job will be provided to you in the interview process, should you be selected. However, there is no guarantee that everybody that applies to this posting will be interviewed.

For further information about this vacancy, please contact:

Leigh Moore
ELMHS-HR@LA.GOV
225-634-0680