This posting is for the State of Hawai'i, Department of Land and Natural Resources, Mauna Kea Stewardship and Oversight Authority (Authority).

This position serves as the Executive Assistant and reports to the Executive Director of the Authority.

Salary: Minimum $65,000.00 - $70.000 Annually (salary commensurate with education and experience).

If you have any questions regarding this non-civil service exempt position, please contact Keala Patterson, MKSOA Administrative Services Officer, via email at mksoa.jobs@hawaii.gov, Monday – Friday, 7:45 a.m. – 4:30 p.m. (HST).

The State Recruiting Office will refer all inquiries regarding this exempt position to the Department of Land and Natural Resources.

RECOMMENDED QUALIFICATIONS:

Knowledge of:

1. General administrative practices associated with a business, government, academic, or non-profit organization.
   
   
2. Word processing, database, and spreadsheet programs; video conferencing; general office procedures; secretarial principles and practices; filing; computers and standard office equipment; fundamental archiving and curating principles and practices.

Skill/Ability to:

1. Strong written and oral communication; able to plan, organize and carry out a broad range of projects; able to write various documents including minutes, memos, summaries and reports; able to speak simply and directly to individuals in response to their inquiries; work effectively under frequent interruptions and changing requirements, and deal tactfully with staff and the general public.
   
   
2. Proficiency in using MS Office Suite including Word, Excel, Outlook, and PowerPoint; Google-based applications including Drive, Docs, Sheets, etc.; and video conferencing applications including MS Teams, Google Meets, and Zoom.
   
   
3. Able to follow oral and written instructions and be self-motivated; analyze and interpret common legal documents; listen and respond to common inquiries or complaints from agencies or members of the general public; define problems, collect data, establish facts, and draw valid conclusions.

Recommended Education and Experience:

1. Graduation from an accredited four (4) year college or university with a bachelor’s degree.
   
   
2. Three (3) years of general office management work, including handling and dissemination of information, use of word processing skills.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Substitution of Experience for Basic Education Requirement: General office management and other administrative work may be substituted for education on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of knowledge, skills and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree.

License Requirement: Applicants must possess a valid license, type 3 or higher, to drive in the State of Hawaii.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered.

Physical and Medical Requirements: Applicants must be able to perform the essential functions of the position effectively and safely, with or without reasonable accommodation. Able to travel on short notice, including by 4-wheel drive vehicle; work in a high elevation environment (9,000 to 13,500 feet); and in outdoor field conditions.

Qualified applicants with disabilities who can perform the essential functions of the advertised position are encouraged to apply. The State of Hawaii is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodation should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.