HEALTH RECORD TECHNICIAN I
Napa, CA, USA
USD 4,571-5,146 / month
Job Posting: Health Record Technician I
Department of State Hospitals
HEALTH RECORD TECHNICIAN I
$4,571.00 - $5,146.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Final Filing Date: 8/15/2026
Job Description and Duties
The Department of State Hospitals – Napa, Health Information Management Department (HIMD), is accepting applications for the Health Record Technician I (HRT I), Permanent/Full Time position.Under the supervision of the HRT III Supervisor or designee, the HRT I performs a variety of Billing and coding, general office and clerical work in support of the Hospital's Vision, Mission, Goals, and Values.The HRT I is expected to consistently exercise a high degree of self-initiative and independence when performing assigned tasks.
Responsibilities include but are not limited to:
-Abstracting, processing, filing, collating, and auditing data from health records.
-Enter abstracted health record data into the Admissions/Discharge/Transfers (ADT) computer system and PLATO.
-Chart Maintenance: Label, repair and arrange.
-Code health records in accordance with DSM, ICD, and CPT coding guidelines: such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services.
-Maintain log of completed work and perform other special audits and reviews related to health records functions.
-Deliver and retrieve health records between patient care areas and HIMD.
-Locate, retrieve and file health records and documentation in all record storage areas.
-Maintain and purge files/documents in all archive areas.
-Process health records for admission, transfer or discharge.
-Maintain assigned filing areas in correct filing order for easy retrieval and access of health records.
-Assemble health records as a unit record; all prior admissions brought forward and filed under the new hospital admission number.
-Deliver and retrieve health records within the hospital and copy health records as assigned.
-Maintain a log of completed work and perform other audits and reviews related to health record functions.
Please be certain that your application package completely describes your work experience as it relates to the minimum qualifications of the position. Applications will be screened and only the most competitive candidates will be invited for an interview. Failure to include necessary documents may also exclude you from the hiring process. Please ensure your application is thoroughly filled out, resumes will not be accepted in lieu of a completed application. Incomplete applications will not be accepted. Per CCR 249.3 this job control may be used to fill subsequent vacancies.
To ensure that your application will be considered for this recruitment the following items are required:
- You must complete the STD 678 Employment Application in its entirety.
- Duties Performed and Supervisor’s name and Contact information must be completed on the STD 678.
- Resumes will not be accepted in lieu of information provided on the STD 678.
- Foreign transcripts must be evaluated and submitted with application STD 678.
- Attach a copy of proof of degree or transcript if using the education to meet the minimum qualification
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.Additional Documents
Position Details
Effective July 1,2025, state employees are subject ot temporary salary reductions in exchange for Personal Leave Program (PLP) accruals. For additional information please visit Human Resources Manual - CalHR
Department Information
Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.
Department Website: https://www.dsh.ca.gov
Special Requirements
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/15/2026Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Harleen Sahota
(000) -
harleen.sahota@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Tiffani Emerson Morris
(707) 312-6255
tiffani.emersonmorris@dsh.ca.gov
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
