Job Description and Duties

Assists Administrative Officer with inventorying and ordering supplies and services through Statewide Contracts and proper procurement methods. Creates and executes Purchase Orders, Service Orders, and Contracts as needed. Evaluates and processes invoices and P-Card statements in FI$CAL. Logs and tracks purchases in Excel. Utilizes FI$CAL tools to run reports for management and track budget. Audits and assists with travel arrangements, travel advances and expense reimbursements for employees. Prepares monthly reports of vehicle mileage and non-fuel operating costs to Business Services and/or DGS for leased vehicles. Distributes, receives, and reviews completed Daily Rosters for Corpsmembers. Enters information in C3 and prints reports as needed. Completes and processes all staff and Corpsmember payroll including overtime. Prints, distributes, receives and tracks signed 634s. Processes workers’ compensation documents for Corpsmembers and Staff by entering information into C3, copying and filing documents, forwarding to State Compensation Insurance Fund and CCC Headquarters, and tracking documents to verify they have been processed correctly and timely. Processes hiring packets and termination documents in C3 and forwards to Human Resources. Files copies in office for Corpsmembers and Staff. Receives, enters, and forwards benefit information to CCC Health and Safety Unit for Corpsmembers and Staff. Performs basic research for center management. Drafts and edits memos, letters and reports. Tracks and updates staff training spreadsheet monthly. Updates phone listings and other materials as needed. Maintains physical and electronic storage of sensitive documents and materials per document retention policies. Performs receptionist duties including answering phones, greeting the public, filing documents. Provides general support to all staff as needed.

You will find additional information about the job in the Duty Statement.

Working Conditions

Minimum Requirements

• MANAGEMENT SERVICES TECHNICIAN

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Department Information

Application Instructions

• Exceptional organizational and multi-tasking abilities with the capacity to manage multiple priorities and deadlines simultaneously.
• Strong recordkeeping and file management skills, including maintaining both physical and electronic records.
• Ability to track, monitor, and follow up on numerous transactions and processes with accuracy.
• Dependability in handling routine administrative functions with minimal supervision.
• High level of accuracy when processing payroll, invoices, travel claims, contracts, benefits, and workers' compensation documents.
• Ability to identify discrepancies, errors, and missing information before processing transactions.
• Careful adherence to policies, procedures, and document retention requirements.
• Experience or aptitude in purchasing, procurement, and contract administration.
• Understanding of purchasing policies, competitive bidding processes, and state procurement procedures.
• Ability to review invoices, reconcile purchasing card statements, and track expenditures.
• Strong budget-monitoring and financial reporting skills.
• Strong proficiency in Microsoft Excel, including tracking, reporting, and data management.
• Experience working with financial, payroll, human resources, or enterprise systems (such as FI$Cal, C3, or similar platforms).
• Ability to learn new software applications quickly and accurately.
• Competence in Microsoft Word, Outlook, and other office productivity tools.
• Strong written communication skills for drafting and editing correspondence, reports, memos, and other documents.
• Professional verbal communication skills when interacting with employees, management, vendors, and the public.
• Professional and courteous demeanor when serving as the first point of contact for visitors and callers.
• Ability to work collaboratively with staff at all organizational levels.
• Ability to prioritize competing assignments and meet strict deadlines.
• Strong follow-up skills to ensure transactions, claims, hiring packets, and other documents are processed timely and accurately.
• Commitment to ethical conduct, accountability, and compliance with policies and regulations.
• Ability to adapt to changing priorities and workload demands.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.