Job Description and Duties

Limited Term 12 months; may be extended up to 24 months or become permanent.

Individuals who are eligible for Training and Development assignment may also be considered for this position.

Processing incoming and outgoing mail, email and faxes by date-stamping, sorting and distributing letters, documents, memos, reports, etc. Opens, identifies, date stamps and routes mail received from the State Compensation Insurance Fund (SCIF), medical work status reports and other sources, and directs mail to assigned Workers’ Compensation Analysts, Return-to-Work Coordinators (RTWC), and Personnel. Retrieves and process incoming facsimile documents and routes as appropriate. Create and prepare files by inputting information into the database program, gathering information and placing the information into file folders weighing up to 2 pounds. Files materials (e.g. documents, letters, forms, reports, etc.) to keep accurate records, ensuring materials are available for future reference and in compliance with rules, laws, regulations, policies and procedures. Serves as the primary receptionist by greeting visitors, receiving, screening, and routing telephone calls appropriately.

Assist staff with projects and /or workload, including generating reports, maintaining case field, filing and/ or scanning flies. Prepares and catalogs settled/closed cases designated for storage; will arrange, coordinate and schedule meetings and appointments, as needed.

Maintains and purges various files according to retention procedures; Orders and maintains office supplies and equipment. Uses initiative and good organizational skills to ensure office equipment and supplies are maintained and appropriately stocked in a central supply area.

Independently prepares and edits correspondence; drafts and edits various documents and/or meeting notes as required. Develop, implement, and maintain an electronic information management filing, retention and tracking system(s).

Independently prepares and edits correspondence; drafts and edits various documents and/or meeting notes as required. Develop, implement, and maintain electronic information management filing, retention and tracking systems (s).

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

You will find additional information about the job in the Duty Statement.