HEALTH RECORD TECHNICIAN I
Napa, CA, USA
Posted on Jun 23, 2026
Job Description and Duties
You must first obtain eligibility in order to apply for this job vacancy. Obtaining list eligibility is a separate process. You can view the requirements and take the exam for list eligibility by visiting: EXAM LINK: CalCareers
The Department of State Hospitals – Napa, Health Information Management Department (HIMD) has multiple permanent full-time, permanent vacancies for Health Record Technician I (HRT I). Under the supervision of the HRT III Supervisor or designee, the HRT I performs a variety of Billing and coding, general office and clerical work in support of the Hospital's Vision, Mission, Goals, and Values.The HRT I is expected to consistently exercise a high degree of self-initiative and independence when performing assigned tasks.
Responsibilities include but are not limited to:
-Abstracting, processing, filing, collating, and auditing data from health records.
-Enter abstracted health record data into the Admissions/Discharge/Transfers (ADT) computer system and PLATO.
-Chart Maintenance: Label, repair and arrange.
-Code health records in accordance with DSM, ICD, and CPT coding guidelines: such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services.
-Maintain log of completed work and perform other special audits and reviews related to health records functions.
-Deliver and retrieve health records between patient care areas and HIMD.
-Locate, retrieve and file health records and documentation in all record storage areas.
-Maintain and purge files/documents in all archive areas.
-Process health records for admission, transfer or discharge.
-Maintain assigned filing areas in correct filing order for easy retrieval and access of health records.
-Assemble health records as a unit record; all prior admissions brought forward and filed under the new hospital admission number.
-Deliver and retrieve health records within the hospital and copy health records as assigned.
-Maintain a log of completed work and perform other audits and reviews related to health record functions.
To ensure that your application will be considered for this recruitment the following items are required:
The Department of State Hospitals – Napa, Health Information Management Department (HIMD) has multiple permanent full-time, permanent vacancies for Health Record Technician I (HRT I). Under the supervision of the HRT III Supervisor or designee, the HRT I performs a variety of Billing and coding, general office and clerical work in support of the Hospital's Vision, Mission, Goals, and Values.The HRT I is expected to consistently exercise a high degree of self-initiative and independence when performing assigned tasks.
Responsibilities include but are not limited to:
-Abstracting, processing, filing, collating, and auditing data from health records.
-Enter abstracted health record data into the Admissions/Discharge/Transfers (ADT) computer system and PLATO.
-Chart Maintenance: Label, repair and arrange.
-Code health records in accordance with DSM, ICD, and CPT coding guidelines: such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services.
-Maintain log of completed work and perform other special audits and reviews related to health records functions.
-Deliver and retrieve health records between patient care areas and HIMD.
-Locate, retrieve and file health records and documentation in all record storage areas.
-Maintain and purge files/documents in all archive areas.
-Process health records for admission, transfer or discharge.
-Maintain assigned filing areas in correct filing order for easy retrieval and access of health records.
-Assemble health records as a unit record; all prior admissions brought forward and filed under the new hospital admission number.
-Deliver and retrieve health records within the hospital and copy health records as assigned.
-Maintain a log of completed work and perform other audits and reviews related to health record functions.
Please be certain that your application package completely describes your work experience as it relates to the minimum qualifications of the position. Applications will be screened and only the most competitive candidates will be invited for an interview. Failure to include necessary documents may also exclude you from the hiring process. Please ensure your application is thoroughly filled out, resumes will not be accepted in lieu of a completed application. Incomplete applications will not be accepted. Per CCR 249.3 this job control may be used to fill subsequent vacancies.
To ensure that your application will be considered for this recruitment the following items are required:
- You must complete the STD 678 Employment Application in its entirety.
- Duties Performed and Supervisor’s name and Contact information must be completed on the STD 678.
- Resumes will not be accepted in lieu of information provided on the STD 678.
- Foreign transcripts must be evaluated and submitted with application STD 678.
- Attach a copy of proof of degree or transcript if using the education to meet the minimum qualification
You will find additional information about the job in the Duty Statement.
