Finance, Administration & Office Coordinator

About Pacific Forest Trust

Pacific Forest Trust (PFT) is a national leader in forest conservation that delivers landscape-scale results on the ground in the West and develops innovative incentives for forest conservation at the national level. We do so in ways that reward private landowners for managing for public benefits such as clean water, a healthy climate, and habitat for abundant native wildlife. Our work sustains rural communities, restores climate resilient forests, enhances water security and protects landscapes across ownership boundaries.

PFT has led the permanent conservation of over 360,000 acres of privately owned forestland and owns and stewards working forest conservation easements on 130,000 acres. We also own 2,100 acres and manage an additional 15,000 acres for ecological outcomes and sustainable wood products. Our projects are outstanding not only for their landscape scale but for their high standards for delivering multiple public benefits. PFT is thrice accredited by the National Land Trust Accreditation Commission. Learn more at http://www.PacificForest.org

About this Opportunity

We are seeking a dynamic and organized individual to join our team as a Finance, Administrative and Office Coordinator. The ideal candidate will possess spreadsheet skills, proficiency in basic bookkeeping, and a solid understanding of office management processes. This full-time position will involve supporting various finance and administrative functions within the company, including but not limited to financial record-keeping, managing supplies and equipment inventory, contract preparation, maintaining manual filing as well as electronic filing, and general office management tasks.

Duties and Responsibilities

• Provide support to the Finance & Administrative department.
• Assist with accounts payable and accounts receivable tasks as needed.
• Assist with donor database entry and upkeep.
• Maintain accurate and up-to-date financial records using spreadsheets.
• Assist in the preparation and administration of contracts.
• Manage office supplies and inventory, ordering supplies as needed.
• Provide general administrative support to other departments as needed.
• Maintaining and organizing files, records, and other documentation.
• Provide support for tasks related to annual event.
• Other duties as assigned.

Reports to:

Director of Finance and Administration

Qualifications and Experience

• Associate’s degree or higher; additional education or certification in office administration or finance is a plus.
• Proven experience in a similar role. Preferably in a bookkeeping and administrative capacity.
• Proficiency in spreadsheet software (e.g., Microsoft Excel, Google Sheets) and other financial tools.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office 365.
• Attention to detail and accuracy in data entry, document preparation, and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills, with the ability to communicate effectively and professionally with internal and external stakeholders.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
• Problem-solving skills and the ability to handle multiple tasks simultaneously.
• Strong customer service orientation and a positive, friendly demeanor.

Location: San Francisco main office. In-person, in-office.

Schedule: Monday through Friday.

Language: English (Required)

Hourly rate: $32-$36/hour Rate is determined by a number of factors including education, experience, skills, training. This is a five-day per week position in the San Francisco Presidio office, there is no hybrid work option available until after the first year.

TO APPLY:

Submit resume to jobs@pacificforest.org. Put “Finance, Admin & Office Coordinator” and your name in the Subject line. Please do not simply click and send your resume through Indeed. We are looking for applicants who will take the time to read the job description, learn a little about us by looking at our website, and consider whether this is a job and an organization that they would like to learn more about. This position will remain open until filled.