Executive Assistant to the Executive Director, Huang Complex (Internal Employment Opportunity)

Oregon State University

Oregon State University

Administration

USD 65k-86k / year

Posted on May 18, 2026
Position Information
Department Provost / Exec Vice Pres (XPV)
Position Title Executive Assistant
Job Title Executive Assistant to the Executive Director, Huang Complex (Internal Employment Opportunity)
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
This is an Internal Employment Opportunity.

The Office of the Provost is seeking an Executive Assistant to the Executive Director, Huang Complex . This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Jen-Hsun Huang and Lori Mills Huang Collaborative Innovation Complex (Huang Complex) will be a dynamic home for team-based transdisciplinary research and teaching. It will be a place where creative, driven faculty and students come together to solve critical challenges facing the world in areas such as climate science, clean energy and water resources. It will be home to one of the nation’s most powerful supercomputers and will advance the application of AI to OSU’s areas of strength. The 143,000 square-foot Huang Complex will support innovation, entrepreneurship and partnerships with industry, while preparing graduates for Oregon’s workforce and beyond. The $200 million complex, made possible with generous gifts to the OSU Foundation from alumni couple Jen-Hsun Huang and Lori Mills Huang and the Wayne and Gladys Valley Foundation, is planned to open in 2026.

The Executive Assistant provides executive-level administrative support, project management, and event management to the Executive Director of the Huang Complex. The EA serves as the Executive Director’s liaison with administrators, faculty, staff, and external stakeholders. The EA manages the Executive Director’s calendar and travel, develops correspondence and reports, and manages projects.

The EA is reviewed annually, with regular check-ins with the Executive Director throughout the year.
Why OSU?

Working for Oregon State University is so much more than a job!


Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.


FACTS:


• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about


Locations:


Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.


Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.


Total Rewards Package:


Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.


Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.


2025 Best Place for Working Parents® Designation!


Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
Executive Assistant Duties (100%)
  • Provides direct executive administrative support to the Executive Director.
  • Communicates directives and information from the Executive Director to others in the organization.
  • Maintains confidential files and records on behalf of the Executive Director.
  • Manages events as determined by the Executive Director.
  • Manages outreach and engagement efforts including serving as the liaison for the Executive Director with internal and external constituents and stakeholders.
  • Manages short- and long-term projects and initiatives as determined by the Executive Director.
  • Manages, coordinates and arranges for Executive Director’s travel, calendar, meeting and event planning and tracks expenses on behalf of the administrator.
  • Participates in the development and implementation of policies, procedures and practices of the Huang Complex.
  • Provides HR and budget liaison on behalf of the Executive Director as needed.
  • Researches and assembles information from a variety of sources for the preparation of records and reports; drafts and provides input on correspondence for the Executive Director.
  • Works collaboratively and collegially with colleagues across the University and external to OSU.
  • May be invited to serve on committees.
  • Other duties as assigned.
What You Will Need
  • Bachelor’s degree and three years of providing administrative support to leadership
  • Ability to appropriately work with sensitive and/or confidential information.
  • Ability to communicate and work effectively with faculty, middle level leaders, and executives.
  • Ability to exchange detailed information and resolve varied problems and challenges.
  • Ability to identify needs/concerns of others and determine potential solutions, resolve or redirect appropriately.
  • Ability to independently manage projects and drive work forward to achieve clear results; ability to persuade, gain cooperation, and acceptance of ideas or collaborate on significant projects.
  • Ability to plan and execute high-quality events, ranging from small meetings to large, high-impact/high-expectation events.
  • Ability to proactively manage, coordinate and arrange for an executive-level administrator’ calendar, travel, meetings, and events.
  • Ability to work collaboratively and collegially; ability to develop and maintain strong work relationships to ensure progress.
  • Proactive and solutions-oriented approach to work; continuously seeking to advance work and produce results.
  • Track record of achieving excellence in provision of administrative support in roles with progressively increasing responsibility.
  • Track record of commitment to a respectful and civil workplace, where inclusive excellence is embraced.
  • Very strong communication skills, including written and oral communication skills.
  • Very strong technical administrative skills, including mastery of Microsoft Office Suite; willingness to learn and apply new and emerging technologies and approaches, including AI tools.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
  • Current employment at Oregon State University in an Executive Assistant role, or over three years in an Administrative Assistant role reporting to a unit head or executive.
  • Ability to use AI tools (examples: Otter/Monday/Syperhuman)
  • Personnel management experience.
  • Budget management experience.
Working Conditions / Work Schedule
This is an on-site (not remote) position in a typical office environment, working during typical office hours. Some work during nonstandard hours may be required for special events and the like. Some overtime may be expected.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $65,000 - $86,000
Link to Position Description
Posting Detail Information
Posting Number P09917UF
Number of Vacancies 1
Anticipated Appointment Begin Date 06/12/2026
Anticipated Appointment End Date
Posting Date 05/15/2026
Full Consideration Date
Closing Date 05/21/2026
Indicate how you intend to recruit for this search Competitive / Internal
Special Instructions to Applicants
This is an Internal Employment Opportunity.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) Other Document 1: Upload your answers to the following questions:
  1. Discuss the key elements to an effective and productive executive/executive assistant team.
  2. In what ways does an effective EA contribute to the success of an executive?
  3. What technology/tools do you use to enhance your productivity and effectiveness?
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Gigi.Bruce@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
See more open positions at Oregon State University