Executive Assistant to Dean (Internal Employment Opportunity)

Oregon State University

Oregon State University

Administration

USD 56,179-95,594 / year

Posted on May 5, 2026
Position Information
Department College of Education (KED)
Position Title Executive Assistant
Job Title Executive Assistant to Dean (Internal Employment Opportunity)
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Part-Time, benefits eligible
Remote or Hybrid option? Yes
Job Summary
This is an Internal Employment Opportunity

The College of Education is seeking an Executive Assistant. This is a part-time (0.50 FTE), 12-month, professional faculty position.

The College of Education’s Executive Assistant to the Dean is responsible for direct administrative and technical support to the Dean of the College of Education. This position is responsible for planning, scheduling, and assisting in the day-to-day and long-term activities of the Dean. The position oversees the student scholarship process, assists with planning and coordinating college events, and provides support for short‑term projects and initiatives as assigned. In all efforts, this position will provide excellent, empathetic, and culturally appropriate and inclusive communication while engaging in the clerical and administrative support duties for internal and external partners.
Why OSU?

Working for Oregon State University is so much more than a job!


Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.


FACTS:


• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about


Locations:


Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.


Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.


Total Rewards Package:


Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.


Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.


2025 Best Place for Working Parents® Designation!


Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
40% Executive Administrative Support:
  • Responsible for the Dean’s calendar. Assure the day-to-day continuity of the Dean’s activities, so that successive activities are consistent with the strategic goals set by the Dean programmatically and geographically. Track the specifics of the appointments, meetings, and other activities for which the Dean has committed time. Make independent decisions regarding schedule. Coordinate the Dean’s schedule with people on and off campus.
  • Act as Budget Authority on Dean’s behalf for special events and projects for the Dean and the OSU Foundation.
  • Serve as the Dean’s liaison for senior leadership, faculty and staff between the Dean’s Office and college units.
  • Work with the Dean, Associate Dean, and Leadership Team to set the schedule for administrative meetings. Communicate regarding special arrangements, including additional meetings, as needed.
  • Communicate clearly and respectfully with a broad array of constituents with various identities, cultural backgrounds, communication styles, and expectations.
  • Represent the Dean’s Office and the College to individuals, groups, organizations, and agencies external to the College by telephone, electronic mail, regular mail, and in person.
  • Serve as the Dean’s Office liaison with the Provost’s Office, other colleges and departments, donors, students, Cascades campus, and other external and professional organizations.
  • Provide oversight and direction on special projects as assigned by the Dean.
20% Scholarship Awards Oversight
  • Work closely with the College’s Scholarship and Awards Committee to organize the review and scoring of student scholarship applications
  • Coordinate with program chairs and department heads for program-level scholarship selections.
  • Liaison with the Scholarship Office and the OSU Foundation in all elements of scholarship administration and management.
  • Provide oversight of the student scholarship process, including application and evaluation processes in the College.
  • Facilitate the applications and submissions for Graduate School scholarships, including Laurels and Provost’s funding.
  • Provide training for and education of the scholarship process to stakeholders within the College.
  • Work with Marketing and Communication staff to promote scholarships.
  • Convene stakeholders to discuss and create new policies and procedures related to the scholarship process.
  • Serve as the primary liaison to the OSU Scholarship Office.
20% Promotion and Tenure Process Support
  • Work closely with the Associate Dean to provide administrative support to the College’s Promotion and Tenure processes, including interfacing with Academic Affairs and corresponding with external constituents as needed.
  • Assist in the creation of training and guidance materials for committees, candidates, and supervisors.
  • Provide confidential support to the Associate Dean in file management and maintenance.
10% College Event Support
  • Provide assistance with college events and communications, including but not limited to alumni gatherings, awards ceremonies, graduation ceremonies, and all-college employee events.
  • Assist with event coordination, including planning and execution of event logistics
  • Review event details, scope of project, and assist with determining needs, such as staff, vendors, duties, training, administrative actions, etc.
  • Comply with University policy, state, and federal regulations.
  • Establish and maintain relationships with internal and external stakeholders, including university faculty and staff, administrators, committees, federal, state, and local agencies, professional associations to ensure successful execution of events.
  • Assist with negotiating contracts for external vendors and oversee event preparation and execution for those vendors.
5% Service

5% Other Duties as Assigned
What You Will Need
  • Bachelor’s Degree in Education, Business, or relevant field.
  • 5+ years professional administration support experience with progressively increasing responsibility.
  • Progressive experience providing confidential administrative support to a Dean, CEO, or other executive.
  • Ability to be self-directed, prioritize, and maintain confidentiality.
  • Evident capability to work with diverse constituencies and excellent communication skills both orally and in writing.
  • Experience managing multiple projects with diverse groups of individuals.
  • Experience working with student scholarships, systems, and with confidential gift agreements.
  • Demonstrable computer skills in MS Office Suite and SmartSheet.
  • Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience with varying backgrounds, needs, and identities.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
  • Experience working with OSU systems, including ScholarDollars and CORE.
  • Documented experience working in higher education.
Working Conditions / Work Schedule
The role is based in a typical office environment and operates primarily during standard business hours, with occasional evening work required to support college events.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $56,179 - $95,594
Link to Position Description
Posting Detail Information
Posting Number P09898UF
Number of Vacancies 1
Anticipated Appointment Begin Date 05/25/2026
Anticipated Appointment End Date
Posting Date 05/04/2026
Full Consideration Date
Closing Date 05/11/2026
Indicate how you intend to recruit for this search Competitive / Internal
Special Instructions to Applicants
This is an Internal Employment Opportunity.

When applying you will be required to attach the following electronic documents:

1) A resume; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:
Susan K. Gardner
susan.k.gardner@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
See more open positions at Oregon State University