Office Manager @ Oregon State University | FireUp Job Board

Reimagining the future of fire and forestry work

0

companies

0

Jobs

Join Employer Network Join Talent Network

My job alerts

Office Manager

Oregon State University

Oregon State University

Operations

USD 63,600-70,300 / year

Posted on Mar 25, 2026

Position Information

Department	Educational Ventures (XEC)
Position Title	Coordinator-Program Admin
Job Title	Office Manager
Appointment Type	Professional Faculty
Job Location	Corvallis
Benefits Eligible	Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary	The Division of Educational Ventures is seeking an Office Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Division of Educational Ventures (DEV) is a growing, innovative, and collaborative organization with a commitment to providing high-quality online education. The division extends Oregon State University’s exceptional learning experiences including microcredentials, certificates, and degrees available to students throughout Oregon and around the world. The division includes Ecampus, offering over 100 online and hybrid degree programs; the Ecampus Research Unit (ECRU), conducting and supporting original research in online teaching and learning; the Corporate and Workforce Education Unit (CWE), creating pathways for learners employed by collaborators in business and government; the Open Educational Resources Unit (OER), aiding faculty in adopting open course materials; and the Alternative Credential Unit (ACU), developing short-form educational opportunities The Office Manager is a professional faculty position within DEV and reports to the Business Operations Manager. They are a member of the administrative support team. The Office Manager manages the recruitment, search process, hiring, and onboarding of all division employees. This position serves as the primary resource for HR-related inquiries from managers and employees. This position manages the work of one administrative support specialist, who assists in the day-to-day operations of DEV. They also oversee the reception function for all Valley Library administrative offices, which includes leading a team that consists of the front desk coordinator and several student employees. Additionally, they provide logistical support for division events and large meetings. The Office Manager must be comfortable working in a fast‑paced operation, responding promptly to changing needs, and supporting a variety of units with differing priorities and expectations. Oregon State University and the Division of Educational Ventures maintain and enhance a collaborative and inclusive community that is dedicated to equity and equal opportunity. All employees of this division are responsible for ensuring that these commitments are achieved. This position supports these goals directly by recruiting and supporting qualified employees who demonstrate this commitment and by contributing to a positive office culture Although the Division of Educational Ventures currently operates on various hybrid schedules, this position works on site Monday – Friday.
Why OSU?	Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. • Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. 2025 Best Place for Working Parents® Designation! Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities	35% – Recruitment, Search Process and Hiring Management Serves as the division’s expert for the recruitment and search process, guiding employees through the entire process according to OSU policies and best practices, including HR compliance and confidentiality requirements. Provides expertise in HR processes and procedures to search committees and hiring managers, including the veterans’ preference policy. Works with leadership and hiring managers to develop and revise position descriptions. Develops a recruitment plan with hiring managers and search committee input, using best practices for attracting a diverse pool of applicants. Implements recruitment plans by writing position postings for specialized advertising, purchasing recruitment advertising, and posting positions. Trains leadership, hiring managers, and search chairs about OSU’s search process and relevant university policies. Makes recommendations to hiring managers and search chairs about how to proceed in complex search and hiring scenarios. Schedules search committee meetings, candidate interviews, and hosts candidates during their remote and on-campus interviews. Extensively communicates with prospective applicants and position candidates throughout the search process from application through completion of searches, answering questions, explaining OSU and DEV search processes, and coordinating candidate travel. Develops, maintains, and updates search process guidelines documents for hiring managers, search chairs, and committee members. Serves as the main point of contact for new hires during the hiring and onboarding process and collaborates with HR service center liaisons to complete the hiring process. Administers and manages new employee orientation processes. Reviews and revises orientation procedures and provides basic orientation for new classified employees and professional faculty to ensure that all processes necessary for bringing new employees into the university system are completed. Manages the DEV Employee Orientation canvas course and updates course information as needed.Coordinates the user permissions and staff training needs for Oregon State’s administrative and data systems. Oversees support for specific human resource functions, including maintaining and updating organization charts. Ensures that all DEV search processes follow best practices and are conducted in a way that supports DEV’s Strategic Plan for Inclusive Excellence and OSU’s commitment to equal opportunity. 30% Office Management and Technology Support Provides/maintains resources about ergonomics, protected leaves and other support systems provided by the university. Responds to inquiries regarding office environment and maintenance. Primary contact with building managers about repairs or areas that need service. Serves as primary contact with University Information and Technology in the management of telecommunications and computer networking, hardware setup, and repairs. Provides support for users of conference rooms and shared spaces with hardware or connectivity issues. Keeps shared spaces equipped and clean with communications equipment updated. Manages internal processes related to computer and technology inventory by keeping accurate records and purchasing computer equipment and other technological hardware. Collaborates with the Front Desk Coordinator on assignments related to computer inventory and setup, and networking requests. Serves as a leading member of groups involved in employee engagement activities and internal networking opportunities. Provides guidance on policy and schedule coordination. Represents the division by serving on the building safety committee. Covers or arranges coverage of the front desk in the absence of reception or administration support employees. 10% – Human Resource Processes Manages DEV’s student employment. Initiates student employment actions and maintains internal student employment records and reports. Serves as direct liaison with HR and payroll regarding all DEV student employee supervisor questions regarding institutional policies and procedures. Supports supervisors in managing student employee performance issues by providing solutions and strategies. Supports a diverse group of employees and supervisors with questions regarding timekeeping, payroll, and university human resources policies. Manages special human resource projects and creates reports for department leadership. Creates and delivers regular search updates report to leadership, which is used to assess and manage the budget as well as plan for space and equipment needs. Responsible for maintaining documentation collected from the search process according to University policy. Maintains personnel files for professional faculty and classified employees. Collects performance appraisals and other documentation for personnel files. Observes proper confidentiality in all human resource matters and follows appropriate archiving procedures. Advises on accessibility and accommodation requests for interviews, meetings, events, and other in-person and online collaborations. Serves as strike coordinator for the division. 10% – Supervision Supervises and coordinates the work of administrative support staff who are responsible for reception and other office processes. This supervision includes planning, assigning, and approving work, preparing performance appraisals, responding to grievances, and hiring and firing. Authorizes leave and overtime requests and determines training needs. Works with the Front Desk Coordinator to hire new front desk student employees, including reviewing applications and interviewing. 10% Event and large meeting management Manages the process of scheduling, room reservations, logistical setup, and coordination of large meetings, both internal and external. This could include identifying a venue, ordering catering, and onsite coordination and set-up of technology and other resources. Participates in planning committees of large events, including notetaking, meeting scheduling, and other tasks as assigned. Collaborates with internal and external vendors and partners to organize events. Responsible for knowing and appropriately using allowable expenses related to events, including catering, reimbursement, venue selection, and technology needs. 5% – Professional Development and Service Provides service to both the unit and university by working on departmental, division, university, regional and national committees, and projects. Represents and attends relevant workshops, trainings, conferences, and meetings, presenting and sharing knowledge and expertise and networking with colleagues. Acquires and maintains expertise in advocating for equitable hiring practices and minimizing unintentional biases in the search process. In the event of the Business Operation Manager’s absence, this position will act on their behalf regarding HR, business services, and facility functions.
What You Will Need	A Bachelor’s degree in any field and 3 years of experience working in an administrative support role in a dynamic environment. Experience coordinating administrative processes in an office environment. Demonstrated ability to thrive in a fast‑paced environment, effectively managing competing priorities while maintaining clear and timely communication. Experience leading or participating in an administrative support role for human resource processes, including experience working with recruitment, hiring, or onboarding. A demonstrated ability to build positive relationships and foster an environment of collaboration, respect, and inclusivity. Experience supervising or overseeing the work of others. Experience with complex scheduling that includes multiple participants. Proven ability to maintain organization and develop efficient processes to streamline administrative functions, ensuring optimal workflow and effective task management. Strong time management skills, including the ability to prioritize projects and meet deadlines. Ability to communicate effectively, in both verbal and written formats, with a diverse population, including internal colleagues and external audiences. Demonstrates ability to problem solve and independently troubleshoot when faced with challenges. Knowledge of computing systems and communication tools used in an office and hybrid work environment (for example, Zoom, Teams, Slack, or others). This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have	Experience in a university setting using systems that support infrastructure. Experience with recruitment and hiring practices for diverse candidates. Experience participating in and/or leading DEI-focused initiatives.
Working Conditions / Work Schedule	Although the Division of Educational Ventures currently operates on various hybrid schedules, due to the day-to-day office management function, this position works on site Monday – Friday. Typical office environment. This position may infrequently require travel (infrequent). This position may require working events after hours or on the weekends (infrequent).
Pay Method	Salary
Pay Period	1st through the last day of the month
Pay Date	Last working day of the month
Recommended Full-Time Salary Range	$63,600 - $70,300
Link to Position Description	https://jobs.oregonstate.edu/position_descriptions/19222

Posting Detail Information

Posting Number	P09812UF
Number of Vacancies	1
Anticipated Appointment Begin Date	06/01/2026
Anticipated Appointment End Date
Posting Date	03/24/2026
Full Consideration Date
Closing Date	04/10/2026
Indicate how you intend to recruit for this search	Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants	When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Carlea White at Carlea.White@oregonstate.edu or 541-737-2719. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

See more open positions at Oregon State University