The College of Pharmacy is seeking an Administrative Coordinator for Research Operations. This is a full-time (1.00 FTE), 12-month, professional faculty position.

This position coordinates and manages programmatic activities that support the College of Pharmacy’s research enterprise, with primary responsibilities in human resources administration and operational support for research laboratories. As a member of the College’s Operations Team, they report to the Operations Manager and work closely with the Associate Dean for Research, the Chairs of Pharmaceutical Sciences and Pharmacy Practice, and faculty across both campuses.

The position serves as the HR liaison and coordinates recruitment, onboarding, and employee lifecycle processes for research personnel. This position is responsible for coordination with the Office of International Services and Export Control for the facilitation of visa sponsorship. This position also coordinates with external research collaborators including onboarding and access for research affiliates, orchestrating research collaborator site visits, facilitating instrument testing and calibration with third-party vendors to ensure compliance with regulations, and coordinating the delivery and set up of equipment with research suppliers.

This position also manages research logistics for the college’s partnership with OHSU including coordination of funding allocations with OHSU lab partners, reconciliation of OHSU billing, managing OHSU iLab contracts, and coordination of OHSU Procurement. This position will be responsible for training researchers on OHSU Procurement and will manage the access and fiscal approvals of OHSU spending. This position monitors research program expenditures, conducts audits of expense reports to evaluate spending patterns, and prepares comprehensive financial summaries for dissemination to Principal Investigators.

This position supports laboratory operations and ensures compliance with university and OHSU policies and procedures. This position serves in a consultative capacity to Principal Investigators, identifying challenges and providing strategic guidance, while developing and initiating effective solutions to support research objectives. They play a critical role in supporting the College’s research infrastructure through process development, policy interpretation, and effective communication with internal and external stakeholders.

This work requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders while navigating OSU and OHSU systems and regulations. This role requires a high level of adaptability and sound judgment, with the ability to respond effectively to evolving circumstances in real time. The position requires professional engagement with external partners, a working knowledge of recruitment and HR practices, and the ability to interpret and apply University policies and procedures to ensure compliance and operational success.

Working for Oregon State University is so much more than a job!


Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.


FACTS:


• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about


Locations:


Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.


Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.


Total Rewards Package:


Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.


Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.


Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires on-site attendance during regular work hours (8 AM to 5 PM) in the OSU College of Pharmacy space on the Portland-based OHSU campus. Occasional travel to the Corvallis campus may be required (less than once per quarter).

To ensure full consideration, applications must be received by December 23, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) Other Documents (please upload as OTHER DOCUMENT 1): How does your administrative and research experience make you a strong fit for this role?

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:
Shayna Fleming
shayna.fleming@oregonstate.edu
541-243-3388

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.