The Administrative Assistant 2 will work under the direction of the Corrections Specialist 2intheLegal Liaison's Office to perform delegated duties associated with virtual court process, which include arraignments, hearings, trials, and other court actions as supported through DOC policy heAA2 supports the agency's mission by providing timely and appropriate interactions with criminal justice partners to address necessary court actions. The AA2 reflects DOC values through professional and responsive interactions throughout our agency and with external stakeholders.

1. Maintains documentation and data related to legal access requests as directed by designated personnel.
2. Completes public disclosure requests.

• Reviews requests for virtual and telephonic court actions to determine appropriate response Plans
• schedules venue for requested court interactions with incarcerated individuals
• Communicates with facility personnel regarding decided action
• Facilitates connection with courts for incarcerated individuals
• Completes electronic data tracking of legal and court action requests, as well as child dependency actions.
• Addresses correspondence related to legal access topics
• Ensures all public disclosure tasks assigned are in accordance with direction and DOC policy Completes associated documentation for Public Disclosure Unit (POU)
• Maintains required records associated with PD actions
• Completes annual training by required due dates Participates in meetings
• Other duties as assigned

Required:

• High School graduation or equivalent education.
• Two years of office /clerical work
• Basic computer proficiencies to include Outlook, Microsoft Teams and other related virtual platforms (Zoom, etc.), SharePoint, OMNI, etc.
• Accurate typing skills
• Excellent communication skills both verbally and in writing
• Clear understanding and commitment to DOC Core Values
• Previous experience of office administration to include strong customer service skills, strong phone skills and email etiquette.
• Ability to organize and prioritize work, write clearly, concisely, and factually
• Maintain a regular and reliable attendance.

• Knowledge of basic administrative procedure, correspondence preparation, state and departmental policies.
• Abilities to effectively direct work with others, write clearly, work with others in developing plans.
• Creative and resourceful problem solving ability.

Mission: The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities

• Please include a minimum of three professional references, a resume and a cover letter with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. Applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
• Respectfully acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.