Office Manager - Vancouver/Clark Office
Mt Adams Resource Stewards
Description
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Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community."
Job Title: Office Manager
Location: Vancouver, WA (Clark Office)
Closes: 4/8/26
Salary: $4027 - $5398 Monthly
The Vancouver Clark DCYF Office is looking for a highly organized and dynamic Office Manager. The Clark office has a lot of energy, positivity, and strong office cohesion. This is a public-facing position that will work with building owners, contracted individuals, internal and external customers, and community partners. If you have a passion for making a difference in your community, apply today!
Click here to learn more about DCYF.
The Opportunity:
In this role, you will supervise a clerical team that facilitates the daily operations of a large office. Additionally, you'll provide direct support to managers, complete document preparation, and participate in budget/expenditure control, equipment/supplies purchases, and report preparation.
Some of what you'll do:- Coordinate multiple aspects of the day-to-day facility operations and reports directly to the Area Administrator.
- Coordinate front-end purchasing requests through the regional business center for approval.
- Review the need for equipment and make recommendations to the administrator and management team for large-dollar items.
- Coordinate with vendors for purchases of equipment, supplies, and services.
- Coordinate, review, and ensure adequate reception coverage.
- Provide clear and consistent direction and training, holding regular unit meetings, and providing ongoing and annual performance evaluations.
- Manage personnel issues following administrative policy and union guidelines.
- Ensure clear communication and coordination between support staff and other units to ensure the most effective delivery of services.
- Acts as the direct liaison with the building managers, vendors, contractors, regional business center, agencies, and others regarding maintenance of the DCYF offices.
- Act as vehicle coordinator, including working with regional and headquarters staff regarding mileage, tracking, accident reporting, and maintenance scheduling for state vehicles.
What we're looking for (Required Qualifications):- Equivalent education and experience totaling five years of experience involving responsibility for planning, organizing, and coordinating work in a business office. One year must include supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
- Bachelor's degree involving major study in business administration or a closely allied field AND one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
OR- One year of experience in State service as an Administrative Assistant 2, Human Resource Assistant 2, or Data Compiler 3.
OR- Two years in State service as an Administrative Assistant 1 or Human Resources Assistant 1 or equivalent, involving supervisory or office management responsibility.
AND- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
Preferred/Desired Qualifications:
- Previously demonstrated supervisory experience.
- Previously demonstrated experience operating a computer, keyboarding, and utilizing Microsoft Office products.
- Previously demonstrated experience drafting, editing, and sending electronic correspondence.
- Previously demonstrated experience in editing, proofreading, and drafting memos and other forms of written documents.
- Previously demonstrated experience in prioritizing multiple assignments in an office environment.
- Previously demonstrated ability to operate vehicles for maintenance/repair transport.
- Previously demonstrated ability to handle inquiries and complaints promptly and professionally.
- Previously demonstrated ability to maintain confidentiality in all aspects of the job.
How do I apply?
Complete your applicant profile and attach the following:- Cover Letter
- Resume
- Copy of college transcripts if applicable to qualifications (an unofficial copy is acceptable for application purposes)
Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies.
This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/
The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.
Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.
Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
This position requires a minimum of at least two years of driving experience and a valid driver’s license.
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.For more information about this position or if you need an accommodation throughout the application/interview process, please contact DCYF recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.
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