State Documentation Engineer (TTE)
Mt Adams Resource Stewards
Description
-
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is seeking a highly skilled and motivated Technical Engineer to serve as the State Documentation Engineer in Olympia, WA. In this critical role, you will be recognized as WSDOT’s subject matter expert on administrative documentation and project closeout, providing advanced technical guidance on complex contract administration issues particularly those related to Division 1 of the Standard Specifications. You will play a key role in ensuring consistency, compliance, and excellence across construction contracts statewide. This position offers a unique opportunity to shape and influence agency practices by developing and implementing policies and procedures that support effective documentation and project delivery. You will work closely with regional teams, offering direct consultation and problem-solving support to address challenging construction contract issues.
What to Expect
Among the varied range of responsibilities held within this role, the State Documentation Engineer will:
- Provide support, guidance, and mentoring to the Regions on all administrative and documentation related aspects of contract administration.
- Resolve Prevailing Wage issues and determinations.
- Conduct final contract acceptance and close-out.
- Review material certification deficiencies to assess federal participation impacts.
- Resolve State sales tax issues and determination.
- FHWA stewardship reporting and acceptance.
- Represent Construction Division during audits performed by external agencies, gather required documentation, complete corrective action plan requirements if findings issued.
- Author policy changes to Chapters 1, 10 and 11 of the Construction Manual and associated Construction Bulletins if needed.
- Perform contract administrative documentation and/or payment audits.
- Develop Apprenticeship policy / procedures and law determinations.
- Track and report apprenticeship utilization in WSDOT Contracts.
- Facilitate bi-annual Apprenticeship Utilization Advisory Committee meetings.
Qualifications
To be considered for this opportunity, the following are required:
- Contract Administration & Construction Processes: Demonstrated ability to administer construction contracts, including applying contract administration policies, managing documentation procedures, and supporting construction processes in compliance with established requirements.
- Policy Development & Implementation: Proven ability to develop, interpret, and implement policies, procedures, and guidance for statewide application related to construction contracts.
- Regulatory Interpretation & Compliance: Demonstrated ability to read, interpret, analyze, and apply state and federal laws, regulations, and requirements to ensure compliance in construction and contract administration activities.
- Construction Knowledge & Technical Expertise: Comprehensive understanding of construction methods, materials, and documentation practices, with the ability to apply this knowledge to real-world project and contract scenarios.
- Relationship Management & Collaboration: Demonstrated ability to build and maintain effective working relationships with internal stakeholders and external partners through strong interpersonal and collaboration skills.
- Communication & Presentation Skills: Proficient verbal and written communication skills, with the ability to clearly convey information and deliver effective presentations in virtual, hybrid, and in-person settings to diverse audiences.
- Organization & Attention to Detail: Demonstrated ability to manage multiple tasks with a high level of accuracy, attention to detail, and strong organizational skills in a fast-paced environment.
- Technology & Software Proficiency: Proficient in the use of standard office technology and software, including Microsoft Office Suite and Adobe, to support documentation, analysis, and communication needs.
- Workload Management & Teamwork: Ability to work independently and collaboratively as part of a team, effectively prioritizing and completing assigned tasks within established timelines.
- Equity, Inclusion & Workplace Culture: Demonstrated experience contributing to a respectful, inclusive work environment that promotes equity, diversity, and equal opportunity.
- Growth Mindset: Actively demonstrates a commitment to learning and growth.
- Service-Oriented: Takes action to meet the needs of others.
It is preferred that qualified candidates also demonstrate:
- Construction Administration & Project Delivery: Demonstrated experience serving as a region documentation engineer, field engineer, or office engineer, with proven proficiency in applying construction administration standards and supporting effective, compliant project delivery.
- Policy Development & Program Guidance: Demonstrated ability to develop, interpret, implement, and maintain policies, manuals, and procedural guidance related to contract administration, ensuring consistency and alignment with agency standards.
- Audit & Compliance: Knowledge of audit principles and practices, with the ability to support compliance efforts, identify risks or discrepancies, and ensure adherence to applicable requirements and standards.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- This position offers flexible/hybrid remote work options.
- To review the full Position Description, please follow the directions in the “Contact Us” section of this posting.
- In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
- Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
- Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
- Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at amanda.strebeck@wsdot.wa.gov. Please be sure to reference State Documentation Engineer #00042 in the subject line.