DSHS HCLA Administrative Assistant 4
Mt Adams Resource Stewards
Description
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HCS Administrative Assistant 4
Internal Only: This position is open to current DSHS employees only.
Home & Community Living Administration (HCLA), Home and Community Services is currently seeking a highly skilled Administrative Assistant 4 to provide confidential, high-level administrative and executive support to the Statewide Eligibility & Services Delivery (SESD) Administrator. This statewide team spans 39 counties, 36 offices, and more than 300 employees, and this position plays a pivotal role in ensuring smooth and effective operations across the division.
Home & Community Living Administration (HCLA) which promotes, plans, develops, and provides an array of long-term services and supports to people who have disabilities, are seniors, or have caregivers to maximize their independence, dignity, and quality of life.
Note: This position can sit in any HCS office throughout the state.
Some of what you'll do:- Act as a key conduit for the SESD Administrator and Deputy Administrator by facilitating work and resolving issues within their scope of responsibility.
- Assist with complex, sensitive, and highly confidential projects, program matters, and personnel issues.
- Distribute assignments to Program Managers and Unit Supervisors and track progress to ensure timely completion.
- Consolidate, organize, and edit management responses to inquiries from legislators, the Governor’s Office, HCLA headquarters, AAA partners, and community agencies.
- Participate as a member of the SESD Management and Washington Management Services Leadership teams to support financial goal-setting and performance planning.
- Develop or coordinate the creation of reports and data needed for operational management, process improvement, and performance monitoring.
- Provide comprehensive administrative support by managing meeting logistics, maintaining records, processing correspondence, and organizing schedules for SESD leadership.
- Coordinate personnel paperwork and hiring activities, ensuring accurate tracking, confidentiality, and timely submission through all approval stages.
- Prepare briefing materials, talking points, reports, and other documents used by the SESD Administrator for strategic initiatives and stakeholder engagement.
- Collaborate with Operations and Building Managers to maintain office spaces, resolve facility issues, manage supplies, and ensure a safe and functional work environment.
Who should apply? Applicants may meet the qualifications for this role in several ways:
High school diploma or equivalent.
AND
Four years progressively responsible clerical, office or administrative experience.
OR
Bachelor’s degree in business administration, public administration or a closely related field substitutes for
related experience.
OR
One year as an Administrative Assistant 3 OR two years as an Administrative Assistant 2.
Additional qualifying experience will substitute, year for year, for the required education.Preferred skills, knowledge, and abilities:
- Ability to compose general office correspondence.
- Ability to establish and maintain complex electronic and/or manual data systems or database files.
- Possess basic computer skills including use of e-mail, word processing, Excel, and the internet.
- Ability to multi-task in a fast-paced work environment.
- Ability to respond to professional inquiries from a variety of sources, both internal and external situations with clients and visitors.
- Possess familiarity with government structure and the operations of public agencies.
- Ability to use extensive methods of information gathering through printed and electronic directories and data sources.
Interested? Apply today!
Questions? Please reach out to DSHS Recruiter Vincent Hamilton at vincent.hamilton@dshs.wa.gov and reference job number 02262.
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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