Title: Administrative Specialist II- Southwest Conservation Corps

Starting Salary Range: The starting salary for this position will be in the $22.40 To $23.08 per hour range, depending on experience, education, and skills relevant to the position. Please note that the indicated starting salary range describes the range for an incumbent in this position. Most new staff generally start at the beginning of the range percentile to ensure internal salary equity

Location: Partial Remote - within service area (SW CO and Northern NM).

Status: Full-Time, Non-/Exempt

Benefit Eligible: Health, Vision, Dental, Short/Long-Term Disability, Basic Life Retirement, Paid Time Off per Personnel Policies, Supplemental benefits including critical care, pet insurance, supplemental life, and others.

Reports to: Four Corners Director

Posting Period: Please apply before December 5^th, 2025.

Organizational Summary:

Conservation Legacy is a nationwide non-profit. The Corps programs within the organization engage participants in diverse conservation and community projects that serve public and private lands. These projects provide opportunities for personal and professional development and strive toward a high priority of needs for public land managers and community partners. Through the mission of engaging future leaders who protect, restore, and enhance our nation’s lands through community-based service; Conservation Legacy works toward a world with healthy lands, air, and water; thriving people and resilient communities.

Program Summary: The Southwest Conservation Corps (SCC) is a program of the non-profit service organization, Conservation Legacy, that is built on the legacy of the Civilian Conservation Corps (CCC) that operated from 1933 - 1942. SCC provides youth and young adults opportunities to complete conservation projects on public lands. While serving with SCC, members receive skills training, conflict resolution, leadership, teamwork, and environmental stewardship. Programs are developed using a step ladder approach to provide a progression of skill development based on a member's needs. Members receive a weekly living allowance, training, and an AmeriCorps Education Award (for qualifying individuals).

Position Summary:

Provides administrative management for the daily operations of Southwest Conservation Corps Four Corners (FC) and general administrative assistance to Conservation Legacy.

Outcomes & Functions of Position:

Accounting

• Provide support for the development of effective and efficient administrative systems that interface with Business office needs.
• Represent SCC operational needs when developing administrative systems for accounting and Payroll.

Payroll Administration

• Enters all new seasonal hires into payroll software.

1. Verifying I9-eVerify is processed.

2. Ensure entry of W-4 information.

3. Ensure entry of direct deposit information.

4. Ensure proper set up of time off accrual (sick leave, PTO, etc.).

5. Ensure entry of state tax information.

• Administer timekeeping and reporting through the seasonal employee attendance system.
• Adhering to payroll schedule deadlines and payroll processing dates.
• Pre-Processing, exporting, and validating multi-batch payroll files to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions and earnings.
• Investigating and resolving payroll discrepancies.
• Ensuring accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Ensuring compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Communicating with team members as needed to educate and answer questions pertaining to payroll matters.
• · Working on projects requested from Payroll Leadership.

Human Resources and AmeriCorps Administration

• Lead the timely onboarding of all seasonal participants and AmeriCorps members using current onboarding software (Salesforce, Axiom, eGrants etc.).
• Ensure that timely communications are being sent to the applicants regarding the status and completion of onboarding and exiting procedures.
• Ensure employee electronic files are accurate and updated to fulfill compliance from funders, and state, federal and internal policies, and assist with HR reporting and audit requests.
• Maintain standards of strict confidentiality with respect to all matters and documents.
• Lead SCC-FC staff in exiting of all seasonal staff, participant employees and AmeriCorps members.
• Enter AmeriCorps member hours for CYCA AmeriCorps Grants into OnCorps.
• Review CYCA AmeriCorps position descriptions before submitting to CYCA for approval.
• Assist program staff and SCC Corps Director with CYCA AmeriCorps reporting 3 times per year.
• Help ensure compliance with AmeriCorps- background checks, onboarding timeframes.

Field Operations Support

• General administrative support for program operation needs.

Other Duties

• Performs a variety of other administrative duties as required to ensure efficient office operations for SCC-FC.
• Communicates regularly with Conservation Legacy staff.
• Implements new organizational administrative systems, troubleshoots issues and proposes solutions.
• Participates in SCC-FC staff meetings and other collaborative team meetings as needed.
• Establish and maintain effective working relationships with employees, other agencies, and the public.
• Be willing to work a flexible schedule, including some nights and weekends.

Organizational Advocacy

• Successfully engages, leads, and supports a positive work environment for all within the organization and the communities we serve.
• Leads and/or participates in organizational-wide teams, projects and initiatives that support the work of the Strategic Plans goals.
• Reports any potential complaints within the organization as identified in the Personnel Policy Manual.
• Assists or leads other responsibilities, as assigned.

Our Commitment:
Conservation Legacy is committed to the full consideration of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations to perform essential job functions. Physical requirements may include periodic overnight travel, non-traditional work hours, ability to move across varied terrain, use program-specific tools, and a range of technology on an infrequent or frequent basis. Exerting up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects. The ability to safely drive an organizational vehicle may also be required for some positions. If you need assistance and/or reasonable accommodation due to a disability during the application or recruiting process, please send a request to the hiring manager.