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The mission of the Colorado State Forest Service (CSFS) is to achieve stewardship of Colorado’s diverse forest environments for the benefit of present and future generations. This position supports the Woodland Park Field Office in achieving the mission of the CSFS. We accomplish this through providing professional, technical forestry assistance coupled with educational outreach within a traditional 3 county area, but can include assignments in the CSFS Southeast Area.

Provide support to the Colorado State Forest Service Woodland Park staff and programs such as, but not limited to Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture by performing duties including front desk reception, telephone and walk-in customer reception, general public relations, document creation/editing and data management, meeting logistics, mail processing, payment processing, working with and coordinating/paying/accepting payment from vendors, and other financial duties, office equipment operations and maintenance. Take minutes at meetings as required. Take assignments as delegated by the Southeast Area Accounting Technician II and Area Manager, which can be more specifically related to accounts and accounting processes

To be considered for this position, candidates must demonstrate in the application materials:

Two (2) years of general clerical or office support experience in an occupation related to the work assigned to this position.

Please note, part-time experience will be calculated to determine the full-time equivalent experience (24 months full-time, 40hrs/wk).

OR

A combination of related education, such as business or accounting courses and/or relevant experience in an occupation related to the work assigned equal to two (2) years.

· Reception experience

· Purchasing and fiscal management support

· Office operations and management support

· Inventory and purchasing experience

· Scheduling and meeting management

· Experience providing excellent Customer Service to diverse stakeholders (departments, vendors, the public)

· General computer knowledge and word-processing skills; MS Office or Google Suite

· Ability to use basic word processing, spreadsheet, and calendar management programs

· Related state service experience

Greets telephone and walk-in customers. Routes incoming calls for district staff. Evaluates and satisfies customer requests for various information and resources and/or directs customers to the proper employee or external entity. Maintains master office schedule for Field Office and Area Staff. Schedules conference rooms and obtains conference call-in numbers for Field Office staff. These duties require a thorough knowledge of CSFS personnel/program responsibilities and related university, local, state and federal agency programs/services, and the use of a phone system, internet browser, email, and interpersonal communications. This position will require excellent customer service to the agency, partners, and cooperators.

Supports Field Office staff through data and document creation, input and editing. Data is entered into databases for programs such as, but not limited to the Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture. Maintains office contact information. Assists with management to the Woodland Park Field Office Website. Provides layout and content editing for documents such as memoranda, letters, and reports and maintains mailing lists. Conducts other support tasks such as information research and meeting logistics. Tracks meeting schedules and travel itineraries of all office personnel to facilitate accurate scheduling and verify employee status. Takes minutes at monthly Field Office meetings. Reviews outgoing documents for completeness before sending to the State Office for processing.

Reallocate P-card transactions for Field Office staff using Kuali Financial System (KFS); utilize Kuali action list, and know how to handle the P-card transactions; the State Office (the fiscal officer) will approve the purchases. Follows CSU and department purchasing policies. Prepares invoices and submits customer payments to State Office for deposit within the required timeframe. Prepares purchase order and reimbursement requests, by using the correct CSFS forms. Assists the Supervisory Forester with reconciling budget vs. actual expenses based on information provided by the State Office Administrative Division team. Create and maintain spreadsheets to assist Supervisory Forester with tracking program information, such as with the Forest Ag program. Track landowner grant fiscal information using spreadsheets to assist the assigned forester in the office. Maintain bond records and process refunds.

Maintains Field Office supply inventory by utilizing ShopCat system; orders supplies as needed for Field Office staff. Maintains office equipment operability. Places special supply orders for Field Office personnel. Initiates contact with office equipment vendors and repair people. Duplicates and disseminates information internally and externally using copiers, FAX, email, and US Mail. Manages all Field Office incoming and outgoing mail processes and prepares all outgoing mail; assists with mailings to the office Forest Agriculture property owners or other homeowner groups. Periodically update Field Office and Area forestry service provider, consultant, and contractor lists. Completes bulk-mail projects. Coordinate and/or assist with janitorial and building upkeep. Maintain Field Office vehicle mileage and maintenance records. Compile, prepare and submit reports to staff and State Office Administrative Division team for projects. Maintain office technical publications library and order supplies from the C&C Division team at the State Office. Prepare travel documentation for office staff and submit to the State Office for approval and processing. Support Field Office intern or hourly staff and coordinate with State Office staff as needed, if applicable. Maintains office filing system. Assists with updates to the Woodland Park Field Office contractor lists.

APPLICATION INSTRUCTIONS AND INFORMATION

INCOMPLETE APPLICATIONS

RESUMES

NOTES

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Human Resources – Talent Acquisition Team, at hr_ta@colostate.edu or call (970) 491- MyHR(6947).

Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office at HR_Service_Center@colostate.edu or (970) 491- MyHR(6947).

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.


Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.


A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.