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MarComm oversees Marketing and Brand Management, Communications, Social/
Digital Media and Community Affairs and Engagement.
The Accounting work unit exists to support MarComm, and its objectives by processing
operational transactions in accordance with federal, state, and University laws,
regulations and policies, as well as protecting the financial integrity of Colorado State
University. In addition, the work unit provides reporting on a regular and ad hoc basis,
analysis of financial results, interpretation of the financial data as part of overall control
of the fiscal goals and concerns. The unit also provides guidance and instruction to all
members of the division regarding correct and appropriate use of University resources

Independently performs various duties which are based on professional and advanced
institutional knowledge for the departments and units within the MarComm. Provides
financial management and guidance and budgetary operation, and implements financial
policy and procedures and internal controls to ensure full compliance. Facilitates
process improvements including but not limited to account management and
reconciliation, document workflow, and commitments. Provides financial management
and guidance in budgetary operations and implements financial policies and procedures
and internal controls to ensure full compliance.

As Kuali Financial System (KFS) Fiscal Officer this position maintains job costing subsystem
including setting the monthly and fiscal year end closing schedules for assigned
accounts. Calculates and posts the expenses from each cost center to ledgers for each
job in the sub-system. Reconciles the job costing sub-system entries to the report.
Distributes income collected for cost system and non-costing system jobs to each
applicable cost center in financial record system. Creates, maintains and modifies
tracking reports and the distribution of revenue including cost data for continual system
audit, balancing and analysis to University Financial System.

This position will start fully in office and may have the opportunity for hybrid work after initial training period.

To be considered for this position, candidates must demonstrate in the application materials:

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

Resolves questions from vendors or determines vendor correction necessary and
resolves personnel questions regarding accounting transaction status with access to the
university financial record system. Makes any needed financial adjustments based on
the situation and professional judgment.
Analyzes transaction source documents and determines the appropriateness of the
expenditure, appropriate classification, proper account(s), calculates the distribution,
records and approves the resulting transactions.
Invoices internal and external customers and maintains the accounts receivable aging,
collects internal income for non-job costing sub-system sales as well as sub-system
sales, determines the distribution to each applicable unit in the financial system for KFS
input.
Reviews and approves all request forms for operational and fund expenditures,
including Official Functions/Hospitality expenditures, for appropriateness, approvals and
approves correct and appropriate requests or refuses inappropriate requests. Reconciles
accounts identifies errors, determines the correction necessary based on professional
judgement and prepares the entry in the appropriate sub-system or university financial
system.
Continually analyzes workflow processes and recommends changes, new procedure and
\or redistributions of duties for a more efficient operation. Educates personnel of
procedure and/or policy where applicable. Determines the extent of any violation and the
appropriate action. Creates new procedures or requires additional information as needed
to record revenues or authorize expenditures to ensure compliance with State, University
or Department policies and procedures. Reconciles monthly balance and transaction
reports to the transaction files, including the revenue distribution data, identifying the
unmatched items and correcting imbalances.
Enters received checks into the Kuali System. Determines the correct account numbers
and revenue sub codes based on an invoice or professional judgement of the automated
purchase order and sales sub-systems from sales record sub-system summary reporting
and transaction reports. Reviews the detailed reports and makes changes to report detail
based on professional judgment. Sets the collection schedule for area of responsibility.
Prepares, analyzes, and adjusts reports Financial Reports and Ad Hoc reports monthly
and as necessary. Creates new report formats and/or systems to accomplish tracking
and preparing internal reports.

Reviews all requests for purchases from assigned accounts, determines the
appropriateness, purchasing mechanism, payment timing based on professional
judgment, creates the transactions and submits invoices on POs for approval by the
Business Officer. Reviews invoices for correct charges and makes adjustments as required to insure proper and timely payments and approves payment of
invoices.
Reviews PCard purchase documentation for assigned cardholder, determines the
appropriate account/sub code and reallocates transactions. Determines if any
transactions are inappropriate, variances, type, severity, action required and prepare the
necessary action documents. Informs the approver of transferred or terminating
employees. Prepares the monthly Cardholder Statements from the PCARD system,
compiles documentation and obtains cardholder signature and maintains cardholders
files.

Assumes other duties as assigned

APPLICATION INSTRUCTIONS AND INFORMATION

INCOMPLETE APPLICATIONS

RESUMES

NOTES

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Human Resources – Talent Acquisition Team, at hr_ta@colostate.edu or call (970) 491- MyHR(6947).

Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office at HR_Service_Center@colostate.edu or (970) 491- MyHR(6947).

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.


Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.


A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.