The Department of Biomedical Sciences (BMS) is one of four large academic departments and other units in the College of Veterinary Medicine & Biomedical Sciences (CVMBS) at Colorado State University (CSU). BMS is a major contributor to biomedical education including undergraduate, graduate, veterinary medicine, post-doctoral training, translational biomedical research, and soon to include human medicine at CSU. BMS has over 40 faculty with research, teaching, service and outreach specialties in anatomy, physiology, neurobiology, reproductive biology, endocrinology, pharmacology and pathology in humans and animals. The total number of employees is over 200 and the department manages approximately $20M in annual expenditures across two campuses – Main Campus and Foothills Campus. BMS is closely aligned with two Programs in Research and Scholarly Excellence (PRSE) – the Animal Reproduction and Biotechnology Laboratory (ARBL) and the Molecular, Cellular and Integrative Neurosciences (MCIN) program.

This position is a 9-month temporary hourly position with an opportunity to transition to a permanent full time employee contingent on performance and funding. It is a full-time in person position, Monday – Friday excluding University holidays and pays a wage of $25.00 per hour. A pre-employment Criminal Background Check is required for new hires.

The purpose of this position is to provide support to the business operations, faculty, students and staff at the Animal Reproduction and Biotechnology Lab (ARBL) within BMS which is located at the CSU Foothills Campus. This position reports to the BMS Manager of Business Operations at ARBL. Primary duties include the following: support the unique administrative processes of the ARBL by directly assisting the ARBL Director and the BMS Manager of Business Operations; assist with coordinating facility projects/repairs/security and equipment maintenance by acting as the ARBL building proctor; contribute to procurement processes and oversee the procurement card transaction reallocation process; contribute to covering the front office and providing excellent customer service to faculty, students, staff and visitors; assist with training and directing the daily work of student employees; supporting ARBL events including seminars, symposiums, guest speakers, and special events.

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References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Contribute to the business operations at the ARBL by working closely with staff, students, faculty, and leadership at the ARBL and within BMS and CVMBS. Contribute to covering the front office reception duties and providing excellent customer service to faculty, students, staff, and visitors; train and direct the daily work of student employees in areas of expertise. Lead the hiring, training, and supervision of students to cover the front office duties including receiving packages, distributing mail, maintaining the copier and other equipment.

Provide this support when student employees are not scheduled to work. Serve as the team lead for ARBL procurement card reallocation processes and ensure timely and accurate reallocation of procurement card expenses by reviewing expenses for appropriateness per CSU, state and federal financial policies and procedures. Communicate with cardholders and others to investigate any issues. Process paperwork of procurement cards for new accounts and deleting accounts.

Process other financial transactions such as disbursement vouchers, requisitions & purchase orders, reimbursements, service agreements. Determine the appropriate and most efficient procurement processes for other purchases, assist with making purchases, and facilitate contacts with area experts as needed. Assist with other business operations support as determined by ARBL and BMS leadership.

Coordinating facility projects/repairs/security and equipment maintenance by acting as the ARBL building proctor. Proactively assess, respond to, determine action, and resolve issues within the ARBL building and surrounding grounds and facilities. Communicate status of facility and equipment issues to building occupants, CSU Facilities Management, CSU Environmental Health Services, and external vendors, as needed. Coordinate the repair and replacement of capital assets, identify areas of concern, and assist with equipment moves, office/lab space assignments and storage needs. Respond appropriately to any building security issues and assess requests for building access and issue keys and/or activate key cards. Perform proactive building walk-throughs to identify areas of concern and take appropriate measures to mitigate risks in the physical and environmental setting. Maintain up-to-date phone tree and the Emergency Response Plans for the ARBL Building and surrounding areas. Develop facility and safety trainings for the ARBL administrative and lab staff.

Take lead on event planning and event support for ARBL operations as appropriate, including the RMRSS, seminars, guest speakers, recognition events, and other events as needed.

Work with campus services to ensure proper event procedures are in place, including facilities and waste management, room reservations and scheduling, and appropriate food or alcohol approvals.

Create travel documents in the Kuali system, including pre-approval, reimbursements, and other travel related items. Assess whether expenses are allowable and appropriate according to CSU, state, and federal financial policies and procedures.