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The Department of Chemistry at Colorado State University has an international reputation for excellence in research across a broad array of disciplines, including analytical, biological, inorganic, organic, materials and physical chemistry. Ph.D. graduates receive world-class training, participate in cutting-edge (and often interdisciplinary) research projects, and are employed at all levels of academia and industry around the globe. The faculty also enjoy an award-winning reputation for teaching excellence. Undergraduate students benefit both from access to this classroom expertise and from a long tradition of substantive undergraduate participation in research. The Department’s research efforts are supported by a state-of-the-art Central Instrument Facility that provides 24/7 student access to shared instrumentation.

This position will report to the Manager of Financial Operations in the Chemistry Department. Job duties and responsibilities will be assigned to ensure the department meets all operational goals and deadlines. This position will: Manage and support the financial aspects of approximately one half of the department’s research projects. Interpret and understand legal requirements of a wide variety of notices of awards. Communicate and coordinate with Principal Investigators to ensure that sponsored funding is spent appropriately and within project periods. Create internal controls to ensure compliance with guidelines. Reconcile, prepare, and audit account information in compliance with University, federal, and state guidelines. Ensure grant materials, supplies, equipment, salary, and travel budgets are expended in a timely and compliant manner that is consistent with the project’s statement of work. Network with other grant management professionals to remain up to date on complex policy changes.

This position will also process and monitor monthly and hourly payroll actions associated with employees hired to work on research projects, as department lab stockroom assistants, and as department course graders; train new employees to use the timekeeping system and serve as Department Level Approver; reconcile and monitor Department’s operating 13 and 16 accounts; allocate PCARD charges to correct research and departmental accounts; process monthly PCARD summary statements; create and submit Kuali documents such as requisitions, DVs and GLT’s; obtain and verify supporting documentation for PCARD charges. This position will also gather and compile data for use by Manager for special projects and reports.

This job is located on CSU’s Fort Collins campus but there is potential for a partial work from home schedule once a training period has been completed.

Manage and support the financial aspects of approximately one half of the Department’s research projects. Interpret and understand legal requirements of a wide variety of notices of awards. Communicate and coordinate with Principal Investigators to ensure that sponsored funding is spent appropriately and within project periods. Create internal controls to ensure compliance with guidelines. Reconcile, prepare, and audit account information in compliance with University, federal, and state guidelines. Create monthly account spreadsheets which may be used to monitor budget, expenses, and encumbrances. Prepare projections and assist Principal Investigators with spending plans. Ensure grant materials, supplies, equipment, salary, and travel budgets are expended in a timely and compliant manner that is consistent with the project’s statement of work. Network with other grant management professionals to remain up to date on complex policy changes.

Using Symphony and Kuali reports, reconcile departmental 13 and 16 accounts. Verify expenses with supporting documentation. Recognize and correct expenses charged to accounts in error. Prepare GLT or PPDA to move incorrect expenses to correct accounts. As needed, assist with allocating large volume of seminar expenses to correct division seminar accounts and prepare reports for Division Chairs tracking seminar costs per speaker.

Process all payroll paperwork and submit all Oracle actions associated with monthly and hourly employees hired to work on approximately one half of the Department’s research projects, or as Department lab stockroom assistants and course graders; advise supervisors of appropriate job titles and pay rates for new hires; train new employees and supervisors to use timekeeping system and serve as Department Level Approver; monitor hours in timekeeping system for accuracy and to ensure timely approvals.

Obtain receipts for PCARD charges in timely manner; verify receipts meet CSU requirements for supporting documentation; ensure receipts do not include sales tax; allocate PCARD charges to correct research and departmental accounts; create and submit Kuali documents such as requisitions, DVs, and GLTs related to research and departmental accounts or as directed by the supervisor; gather, compile, and analyze data obtained from KFS, Aries, and Oracle; prepare spreadsheets and reports for special departmental projects; collect departmental data for national surveys and University reports

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Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.


Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.


A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.